News concerning self-certification during the corona pandemic:
We encourage anyone ordered to be in quarantine to speak to their employer about the possibility of working from home before requesting a sick note from a doctor.
While the expanded right to use self-certification ceases from 1 June, your employer may still choose to accept self-certification throughout the employer liability period, i.e. the first 16 days of sick leave. If you do not have such an appointment with your employer, you will need a sick note from the doctor from the day you cannot use regular self-certification.
If you have been tested and diagnosed with the coronavirus infection, you will receive a sick note from your doctor. You also have the right to receive a sick note if your doctor assumes you are infected or if you have been ordered to be in quarantine.
If any of the people you live with are sick or in quarantine pending a negative test result, you must also be in quarantine. We recommend that you first contact your employer to ask if you can work from home. If working from home is not possible, ask your employer if you can use self-certification.
General information about self-certification - outside the pandemic
You can only use self-certification during the employer liability period, i.e., the first 16 calendar days of the sick leave. You must have worked at the employer for at least two months in order to be entitled to use self-certification.
If you are away for more than three calendar days, your employer may require a sick note. If you have used self-certification prior to sick leave, it will be counted as used self-certification days.
Self-certification cannot be combined with partial sick note.
How do you use self-certification?
There is no joint form for self-certification. Each employer designs routines and self-certification forms for their employees, either on paper or digitally. Check with your employer about the procedures that apply at your workplace.
How long can the self-certification last?
Under the provisions of the National Insurance Act, self-certification can be used for up to three calendar days at a time and up to four times within one year.
Businesses that have previously had a cooperative agreement on a more inclusive working life were obliged to have an expanded self-certification scheme, with the right to use self-certification for up to eight calendar days at a time and up to 24 calendar days over a 12-month period. There was no limit to the number of times the right to self-certification can be used.
The IA agreement for the period 2019-2022 encourages businesses to continue the expanded self-certification scheme, and also encourages businesses that have not previously had expanded self-certification to consider this scheme. The National Insurance Act's provision is a minimum scheme, and all businesses may use an expanded right to self-certification for up to the entire employer liability period.
What do you do if you have to exceed these days?
If you do not have more self-certification days, you must use a sick note. Alternatively, you can enter into a dialogue with your employer about using holiday days or leave (with or without pay), or you can request compassionate leave.
If you need to be at home with sick children
Self-certification applies if you have to be away from work when you yourself become ill. If you need to be away from work due to your children's illness, you may be entitled to care leave days. These days come in addition to the self-certification days you have when you are sick yourself.
You can lose your right to self-certification
Your employer may decide that you are not allowed to use self-certification if:
- you have used self-certification four times over a 12-month period
- your employer has reasonable grounds to assume that your absence is not due to illness
Your employer shall give you notice when they deprive you of the right to use self-certification so that you can make a statement.
If you have lost your right to use self-certification, the employer shall reconsider its decision after six months.
What does the law say?
You will find the rules for self-certification in Chapter 8, Part II Employees of the National Insurance Act.