The annual verification form can be submitted via EE notification at http://www.altinn.no, or be sent by post to NAV State
Register of Employers and Employees.
The printed version will be sent out on around 10 February.
Annual verification
All employers who receive the annual verification form must check and as necessary correct the information on the form. The form must be signed and returned to NAV State Register of Employers and Employees (NAV Aa-registeret).
The annual verification form can be submitted via EE notification at http://www.altinn.no, or be sent by post to NAV State Register of Employers and Employees.
The printed version will be sent out on around 10 February.
Online submission
Only people who have been granted pre-assigned access to use the NAV EE notification service (”NAV Aa-melding”) on the Altinn portal can submit data via the EE notification service. Access is automatically pre-assigned to proprietors, managing directors and chairs of the board of companies and accountants or the Norwegian representative of foreign companies registered for the entity in the Brønnøysund Register Centre.
If you do not have pre-assigned access, you must ask one of the people mentioned above to delegate this right to you.
Read more about this service on http://www.altinn.no/. For any questions regarding logging into Altinn, please contact Altinn user service on tel.: +47 75 00 60 00 or e-mail: support@altinn.no .
Guidelines for completing the printed version of the annual verification
For entities that have only one enterprise or company linked to the organisation number, the annual verification consists of PART 1 and PART 2.
For entities that have several enterprises or companies linked to the legal organisation number, the annual verification consists of PART 1A, PART 1B, PART 1C, PART 1D and PART 2.
Checklist:
If the account number is wrong, please correct. If this field is empty it means that NAV State Register of Employers and Employees does not have an account number for this entity. Please enter the entity’s correct account number. Correcting or providing an account number will help prevent errors in reimbursements from NAV.
PART 1A
1. Business address / visiting address: Check and if necessary correct
2. Postal address: Check and if necessary correct
3. Change in employment status:
3.1 Tick here if the entity is no longer an employer. Please enter the date employment ended for the employees listed in part 2.
3.2 If the entity is to be deleted from the Central Coordinating Register for Legal Entities or the Register of Business Enterprises, tick the box in this field and enter the date of deletion. Please enter the date employment ended for the employees listed in part 2.
3.3 If the business has closed down and is going to be removed from the register, but the legal entity is going to continue to exist, tick the box in this field and enter the date of deletion. Please enter the date employment ended for the employees listed in part 2.
3.4 If the business has been sold or transferred to a new owner, tick the box in this field and enter the date of handover. Please enter the name and organisation number of the new owner. Please enter the date employment ended for the employees listed in part 2.
4. Signature: The annual verification form must be signed by the owner of sole proprietorships and by a person authorised to sign in entities registered in the Register of Business Enterprises. If the entity is only registered in the Central Coordinating Register for Legal Entities, the annual verification form must be signed by the managing director, general manager or contact person.
NB! The annual verification form cannot be approved unless it is returned in full and has been signed.
PART 1B (applies only to multiple businesses)
Part 1B contains an overview of the underlying businesses / companies in the entity. Please check that the names, organisation numbers and addresses are correct. Correct any errors.
PART 1C (applies only to multiple businesses)
Please list any businesses or companies that have been established, closed down, or sold or transferred to another entity here.
PART 1D (applies only to multiple businesses)
Part 1D contains an overview of the postal giro and bank giro numbers used in connection with reimbursement of sickness benefit and other benefits from NAV. It is important that the account numbers are correct in order to ensure quick, efficient processing for employers.
Giro address (organisation number) indicates where the employer’s statement of benefits will be sent.
An enterprise consisting of several companies can choose between three different ways of organising how they receive reimbursement of national insurance benefits:
· Most companies prefer to have benefit reimbursements paid into the legal entity’s bank account. The legal organisation number must be indicated in the giro address field. In this case, the giro number field is not filled in.
· If the entity wants separate reimbursement and a separate statement for each individual company, the company number must be entered as the giro address, and the company’s account number shall be entered in the giro number field.
· The third option is that the entire entity uses the same account number, but that each individual company is entered with its own company number as its giro address. In this case, outlays will be reimbursed to the same account, but each company will receive a separate statement of the benefits.
Postal giro / bank giro number is the number of the account that the employer wants reimbursements from NAV to be paid into.
Please check that this is correct. Correct any errors.
PART 2
Please check that the list of employees is correct.
In the event of any changes in working hours or occupation, please enter the date the change came into effect.
If working hours have been reduced to fewer than four hours a week, the “date employment ended” must be entered in the Register of Employers and Employees.
“Start date” is the date employment started. If an employee has had a break from work or been on leave and has previously been removed from the company’s data, this should be recorded as historical data in the Register of Employers and Employees.
If employees have left the company, the “date employment ended” must be entered.
People on leave with or without pay for more than 14 days must be registered as having left the company and then be re-entered once their leave is over. This also applies to statutory leave such as parental leave lasting longer than 14 days.
The NAV State Register of Employers and Employees cannot be used to register employees’ change of name. Any change of name must be reported to the Norwegian National Population Register administered by the Norwegian Revenue Service.
Information about new employees
Please enter any new employees in the company who are not already registered. All employees who work four hours or more per week on average or whose employment is intended to last longer than seven days must be entered in the State Register of Employers and Employees. This applies to temporary replacements and people on fixed-term contracts.
Please enter the following information:
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